VOTING RULES

ACADEMY AWARDS OF MERIT
For Achievements During 1942

ONE

The Awards Year

Academy Awards of Merit shall be bestowed for achievements in connection with motion pictures first publicly exhibited (previews excluded) in Los Angeles between January 12, 1942, and midnight, December 31, 1942, such exhibition being for a consecutive run of not less than a week after an opening prior to midnight of December 31, 1942.

TWO

The Annual Awards

Awards of Merit shall be conferred for the following achievements:

PRODUCTION:	For the most outstanding motion picture of the year.
ACTING:	For the best performance by an actor. For the best performance by an actor in a supporting role. For the best performance by an actress. For the best performance by an actress in a supporting role.
DIRECTING:	For the best achievement in directing.
WRITING:	For the best written screenplay. For the best original screenplay (the writer or writers of which are also the authors of the original story). For the best original motion picture story.
ART DIRECTION:	For the best achievement in art direction of a black-and-white production. For the best achievement in art direction of a color production.
CINEMATOGRAPHY:	For the best achievement in cinematography of a black-and-white production. For the best achievement in cinematography of a color production.
SOUND RECORDING:	For the best achievement by a studio sound department.
SHORT SUBJECTS:	An Award shall be given jointly for the outstanding productions selected in three classifications: Cartoons, 1,000-foot subjects, subjects between 1,000 and 3,000 feet.
FILM EDITING:	For the best achievement in film editing.
MUSIC:	For the outstanding achievements in music in connection with motion pictures: (a) Best scoring of a musical picture. (b) Best music score of a dramatic or comedy picture. (c) Best original song.
SPECIAL EFFECTS:	For the best achievement in special effects.

THREE

The Special Awards

Upon recommendation of the Awards Committee, the Academy Board of Governors may bestow Special Awards as follows:

1. SCIENTIFIC OR TECHNICAL ACHIEVEMENT: For a device, method, formula, discovery or invention of special and outstanding value to the art or science of motion pictures, and actually employed in the motion picture industry during the Awards year. (See Rule 17).
2. IRVING G. THALBERG MEMORIAL AWARD: “To carry on the ideals represented by Irving G. Thalberg is the privilege of the Academy in sponsoring this Award. It shall be given each year for the most consistent high quality of production achievement by an individual producer, based on pictures he has personally produced during the preceding year. It shall be in the form of a specially designed trophy which will, each year, become the permanent possession of the producer to whom it is awarded.”

   The Board of Governors of the Academy shall determine the recipient of this Award, nomination and final voting being conducted at the same meeting.

3. Awards may be given for the best feature-length documentary film and for the best documentary short subject, rules and procedure to be established by a special committee appointed for this purpose.
4. OTHER SPECIAL AWARDS: For outstanding achievements not strictly within the categories listed in Rule Two. These achievements may be in connection with foreign as well as domestic productions, and are not limited to the Awards year.
5. Special Awards shall be in the form of gold statuette trophies or certificates of honorable mention, or in such other form as the Awards Committee may recommend to the Academy Board of Governors.

FOUR

General Rules

1. Trophies for all general Awards shall be in the form of gold statuettes emblematic of the motion picture profession, except that the trophies for Supporting Actor, Supporting Actress, Film Editing, Original Score, Scoring, and Best Original Song shall be plaques. The Award for Short Subject production shall be a permanent statuette trophy conferred jointly for the three classifications of production, together with individual plaques.
2. Final voting for Awards shall be by secret ballot. Printed forms and ballots shall be supplied by the Academy, and shall be returned unsigned and in sealed envelopes.
3. Ballots shall be opened and counted by a firm of Certified Public Accountants designated by the Academy president. This shall be the firm of Price, Waterhouse & Co.
4. Awards shall be conferred at an Awards Presentation Ceremony.
5. In the event that an achievement voted an Award was done in collaboration, each of the collaborators shall receive an Award trophy. An exception to this rule is that the director or producer of a picture may not receive a writing Award as a collaborator.
6. In the nomination vote, except where otherwise specified, the marking and tabulation of all ballots shall be according to the preferential or proportional system used in Academy elections. No “write-in” votes shall be counted on the final ballots.
7. In the event that two achievements by one actor, director, writing team or writer without collaborator shall receive sufficient votes to be nominated, only the one receiving the most nomination votes shall be placed on the final ballot. The nomination votes for the second achievement shall be redistributed and the candidate of the next highest standing included among the nominees.

FIVE

General Rules for Nominations

1. The Awards Committee shall provide for such meetings, sub-committees and special showings as may be desirable to insure a full and fair consideration of the merits of all eligible achievements.
2. Five nominations shall be made for each Award (unless otherwise specified), except that there shall be ten nominations for the Most Outstanding Motion Picture of the Year. In all cases nominations shall be announced and placed on the final ballot in alphabetical order.
3. All nominations shall refer only to the motion picture in which the achievement was made, and not to any individual responsible except in the case of nominations for Acting which name both the individual and the one picture in which the achievement occurred.
4. Performances by an actor or an actress in any leading role shall be eligible for nomination only for the general Awards for acting achievements. Performances by an actor or an actress in any supporting role may be nominated for either the general Best Performance Awards or the Awards for supporting players.
5. It being the intention that motion pictures from all countries shall be eligible for consideration for the Awards, the rules shall be construed liberally to include such motion pictures, except that they must have been shown in the Los Angeles District within the Awards year, must be in English or with English titles, and the producers or distributors shall provide prints when necessary for the review showings indicated in these rules.

SIX

Special Rules for the Production Award

1. All individuals qualified to vote in the nominations for any other Award and all members of the Academy shall be given nomination and final ballots to determine the Award for the most outstanding motion picture of the year. In the final voting, in addition to the above, ballots shall also be sent to the Class B members of the Screen Actors Guild (except minors).
2. Nomination voting shall be by the preferential system, the ten productions standing highest in the tabulation to be placed on the final ballot.

SEVEN

Special Rules for the Acting Awards

1. Only Class A members of the Screen Actors Guild shall be invited to take part in the nomination vote.
2. Ballots in the final voting shall be sent to both class A and Class B members of the Screen Actors Guild, except minors, to Writers eligible for active membership in the Screen Writers Guild, to Directors eligible for Senior membership in the Screen Directors Guild, to Assistants eligible for Junior membership in the Screen Directors Guild, to members of the Unit Managers Guild, and to the members of the Producers Branch, the Science Branches and other Branches of the Academy.

EIGHT

Special Rules for the Directing Award

1. All Directors fulfilling the minimum qualifications for Senior membership in the Screen Directors Guild, shall be invited to take part in the nomination vote.
2. Ballots in the final voting shall be sent to Directors eligible for Senior Membership in the Screen Directors Guild, to Assistants eligible for Junior membership in the Screen Directors Guild, to members of the Unit Managers Guild, to Writers eligible for active membership in the Screen Writers Guild, to Class A members of the Screen Actors Guild, and to the members of the Producers Branch, the Science Branches and other Branches of the Academy.

NINE

Special Rules for the Writing Awards

1. All Writers fulfilling the qualifications for active membership in the Screen Writers Guild, shall be invited to take part in the nomination vote.
2. Ballots in the final voting shall be sent to the same groups who participate in the final voting for the Directing Award.

TEN

Special Rules for the Art Direction Awards

1. One picture shall be nominated for this Award from each studio Art Department, each nomination to be made by the Supervising Art Director concerned, in consultation with such Art Director members of his department and such of the executive staff of his studio as he may deem fit.
2. The one production to receive the Art Direction Award shall be chosen from those productions nominated in accordance with Paragraph (1) above, by a Committee to be known as the “Art Direction Award Committee” which shall consist of one representative and one alternate from the Art Department of each studio nominating a production for consideration for the Award. Each studio’s representative and alternate on this Committee shall be chosen by the Supervising Art Director of that studio in consultation with the Art Director members of his Department.
3. In order that each member of the “Art Direction Award Committee” may judge all nominated productions upon the same basis, arrangements shall be made for a series of runnings during the Awards period, at which the Committee may view the entire group of nominated productions. It is specified that to be qualified to vote upon the final selection of the production to receive the Award, each member of the Committee must view all of the nominated productions under the same conditions in the same theatre. The alternate members of the Committee may take part in this voting only in case of the absence of the regular Committee member, but in order to be qualified to vote must have seen all of the nominated productions as specified above. It is further specified that all voting by the Art Direction Award Committee shall be by the preferential system of voting and shall be governed by the regular rules set up for this system of voting, with the exception that a Committee member may not vote for the production nominated by the studio which he represents.

1. The production to receive the Award for Achievement in the Color Art Direction shall be chosen by the same procedure as specified in the Rules above governing the Black-and-White Art Direction Award. It is further specified that all members of the Art Direction Award Committee who view all of the nominated color productions, under the same conditions and in the same theatre, shall be eligible to vote for the Award for Achievement in Color Art Direction, whether or not their studio may have nominated a picture for the Color Art Direction Award, with the exception that a committee member may not vote for the color production nominated by the studio which he himself represents.

Recognition in the form of Certificates of Award shall be given the interior decorators of the pictures which receive the Art Direction Awards.

ELEVEN

Special Rules for the Cinematography Awards

1. Each Director of Photography in the industry shall be asked to name the ten productions which he believes represent the best cinematography of the year, voting for these productions in the order of his preference.

   This voting shall be by secret ballot, by the preferential system, and shall be governed by the regular rules applying to this system of voting. The ballots shall be tabulated by a Committee to be known as the “Cinematographic Awards Teller’s Committee,” to be appointed by the Chairman of the Photographic Section.

2. The ten productions receiving the most votes shall be considered nominated for the Black-and-White Cinematographic Award. In the event that two achievements by one Director of Photography (having a single, not joint, credit on both such achievements) shall receive sufficient votes to be nominated, only the one receiving the most nomination votes shall be placed on the final ballot. The nomination votes for the second achievement shall be redistributed and the candidate of the next highest standing included among the nominees.
3. The one production to receive the Award shall be chosen from the ten nominated productions by a vote of all the Directors of Photography in the industry, who shall be given the opportunity to view these productions in advance of the voting procedure. This final vote shall also be by secret ballot by the preferential system. Ballots shall be sent direct to the Academy auditors, in line with the regular Academy Awards voting procedure.
4. As outlined in Paragraphs (1) and (3), all Directors of Photography in the industry shall be eligible to participate in the nomination and final voting to select the production to receive this Award. In order that the list of Directors of Photography shall be complete, individual lists of the Directors of Photography in each studio shall be obtained from the heads of each Studio Camera Department and/or any other available sources, and shall be checked and approved by a Committee to be appointed by the Chairman of the Photographic Section. This Committee will be charged with the responsibility for the preparation of a full and complete list.
5. Cartoons shall not be eligible for this Award.

1. The production to receive the Award for Achievement in Color Cinematography shall be chosen by exactly the same procedure as specified in the Rules above governing the “Black-and-White” Cinematographic Award, with the exception that only six productions shall be nominated for the Color Cinematography Award.
2. Cartoons shall not be eligible for this Award.

TWELVE

Special Rules for the Sound Recording Award

1. One picture from each studio Sound Department shall be nominated for this Award, each nomination to be made by the Director of the Sound Department concerned.
2. The one production to receive the Sound Recording Award shall be chosen from those productions nominated in accordance with Paragraph (1) above, by a Committee to be known as the “Sound Recording Award Committee,” which shall consist of two representatives and an alternate of the Sound Department of each studio nominating a production for consideration for the Award.
3. In order that each member of the Sound Recording Award Committee may judge the recording of all nominated productions upon the same basis, arrangements shall be made for a series of runnings during the Awards period, at which the Committee may view the entire group of nominated productions. These viewings are to be held at different locations convenient to the geographical grouping of the studios. It is specified that, to be qualified to vote upon the final selection of the production to receive the Award, each member and alternate of the Committee must view all of the nominated productions under the same conditions and in one of the theatres or projection rooms designated for these viewings. It is further specified that all voting by the Sound Recording Award Committee shall be by the preferential system of voting with the exception that a Committee member may not vote for the production nominated by the studio which he represents.
4. Such other Rules as may be necessary for the proper conduct of this Award shall be put into effect by the Sound Recording Award Committee, subject to the approval of the Academy Awards Rules Committee.

THIRTEEN

Special Rules for the Film Editing Award

1. Each film editor in the industry shall be asked to name the five productions which he believes to represent the best editing of the year, listing these productions in the order of preference and including in the list not more than one production for which he himself has been responsible, and not more than a total of two from any one studio.
2. The five productions receiving the most votes (as determined by the preferential system of counting) shall be nominated for further consideration for the Film Editing Award.
3. The one production to receive the Award shall be chosen from the five nominated productions by a Committee to be known as the “Film Editing Award Committee,” consisting of ten film editors, five of whom shall be appointed by the chairman of the Film Editors Section and five by the President of the Society of Motion Picture Film Editors. The membership of this Committee shall be subject to the approval of the Academy Awards Committee.
4. In selecting the one production to be given the Award, the Committee shall use the personal knowledge of its members as to technical excellence, etc., and in addition shall screen each of the nominated productions and/or utilize any other means which it may consider necessary in order to arrive at a correct judgment.

FOURTEEN

Special Rules for Achievements in Music

1. Best Scoring of a Musical Picture. Each music department shall be invited to nominate the one musical picture representing its best scoring achievement for this type of production.
2. Best Music Score of a Dramatic or Comedy Picture. Each music department shall be invited to nominate its best scoring achievement of a picture in which the essential use of the music is as a background for action and dialogue.
3. Best Original Song. Each studio music department shall be invited to nominate its best original song written for and used in a motion picture within the Awards year.
4. A written vote among the professional members of each music department shall be required to determine the above nominations, which shall apply to feature-length productions only.
5. Before the above nominations are accepted, the membership of the Music Branch, acting as a special committee, shall decide the proper classifications of the scores nominated. The same rules shall apply to feature-length cartoons as to other feature-length productions.
6. Final ballots for the Best Song Award shall be sent to all those participating in other final voting for the Awards, including Class B members of the Screen Actors Guild (except minors).
7. Final ballots for the two Scoring Awards shall be sent only to members of the Academy Music Branch. Each member shall be asked to vote for first, second and third choices among the nominations for each Award, but no member may vote for a production from any music department at which he has been employed during the Awards year. A preferential ballot shall be used with first choice counting 5 points, second choice 3 points, and third choice 1 point. It shall be noted on the ballot also that the Awards are not intended to be limited to musical technicalities but to measure the effectiveness with which the musical score is used to enhance the production.

FIFTEEN

Special Rules for Short Subjects Award

1. Nomination entries shall be submitted in three classifications:
   1. Cartoons and other animation photography of inanimate objects, whether in color or black and white.
   2. Short subjects of 1,000-foot length or less.
   3. Short subjects between 1,000 and 3,000 feet in length.

   The above classifications shall include entertainment short subjects made with or without government cooperation but distributed on a rental basis to theatres for the profit of the producer and the distributor. Newsreels, films produced by any government and films made for advertising purposes shall be excluded.

2. Producers entering subjects must arrange to have prints available for screening in Hollywood on a date to be specified.

   Short subjects will be accepted for entry which have had a definite national release date for exhibition in regular motion picture theatres at an admission charge in the United States during the Awards year.

3. In both preliminary and final voting, the excellence of the entries shall be judged on the basis of entertainment, originality and production quality, without regard to cost of production or subject matter.
4. The Hollywood executives of the various studios shall be requested to conduct preliminary screenings of the outstanding shorts product of their releasing company before committees within the studio organizations, no short subjects personnel to serve on such committees. The studios shall be requested to use an Academy form of ballot and to file with the Academy the names of their preliminary judging committees.
5. After such preliminary screenings, not more than one subject in each classification shall be entered by each distributing company for the final vote of the Academy, these entries constituting the nominations.
6. The final vote of the Academy shall be taken at one or more special exhibitions of the nominated subjects before a committee of individuals engaged in feature production. The members of the Academy Board of Governors and of the Awards Rules Committee shall be requested to constitute this committee and to serve as the final judges, with Academy members and guests being invited to attend.

SIXTEEN

Rules for the Award for Special Effects

1. The President of the Academy shall appoint a Committee of at least 15 technicians, which shall contain representation from each of the various special effect fields. This Committee shall be charged with the responsibility for selecting, from all productions eligible for Awards recognition, the one production to be recommended to the Awards Committee for this Award.
2. In selecting the one production to be recommended for this Award, the Committee shall give final consideration to at least eight productions, representing in its judgment the best special effect work (picture or sound, or both) of the year. The Committee shall view the special effect sequences from these productions before voting to select the one production to be recommended for the Award.
3. The following basic requirements shall be used to judge all special effect achievements under consideration for this Award:
   1. Dramatic necessity of the effects, pictorial or sound, or both, to the picture.
   2. Economic necessity to the picture; it should be physically or economically impossible to produce the picture without the effects.
   3. Illusion of actual reality should be accomplished with such skill that the mechanism by which the effect is achieved is not apparent in the final result.
4. Voting to select the one production to be recommended for this Award shall be secret, by the preferential system, and shall be governed by the regular rules set up for this system of voting. It is further specified that to be qualified to particpate [sic] in this voting, each member of the Committee must view all of the special effect sequences under final consideration, with the exception that any member unable to attend the meeting at which this viewing takes place may send a technically-qualified representative to participate for him.
5. It is further specified that if, after the group of productions under final consideration is selected, any studio producing any of these productions is not represented by at least two members on the Committee, the President of the Academy shall increase that studio’s representation by an additional appointment or appointments.

SEVENTEEN

Rules for Scientific or Technical Awards

Awards for scientific or technical achievement shall be made upon recommendation of the Academy Research Council for a device, method, formula, discovery or invention of special and outstanding value to the art or science of motion pictures, and actually employed in the motion picture industry during the Awards year. This Award shall be known as the “Award of the Academy Research Council for Scientific or Technical Achievement.” This Award shall be made in accordance with the following Rules:

1. Any individual, organization, or company may submit to the Research Council nominations in writing for this Award.
2. The closing date for nominations for this Award shall be noon of January 12, 1943, and consideration of achievements for an Award in this classification shall be limited to those nominated in writing on or before this date.
3. The Research Council shall consider all nominated achievements, and fully acquaint itself as to the merits of each such achievement.
4. The Chairman of the Research Council shall appoint Committees consisting of representatives of the various professional fields within which nominations are submitted, to assist the Council in appraising the nominations.
5. It shall be within the discretion of the Council to recommend no Award, if in their judgment there has been no sufficiently outstanding achievement worthy of recognition in this classification. [Webmaster’s Note: Although this clause was placed at this position in the original Rule Book, it was numbered as item (6).]
6. The Research Council shall recommend to the Academy Awards Committee the person, persons, group and/or corporation on whom an Award shall be bestowed, and the manner in which such recognition shall be accorded. [Webmaster’s Note: Although this clause was placed at this position in the original Rule Book, it was numbered as item (5).]